Bike!Bike! Event Coordination Meetings and Minutes

2024

• 2024.12.11 Meeting to talk about the future of in-person Bike!Bike! / Reunion para hablar del futuro de Bike!Bike! presencial
  • a meeting seems to have happened
  • update: meeting summary
• 2024.10.30 Meeting to talk about the future of in-person Bike!Bike! / Reunion para hablar del futuro de Bike!Bike! presencial
  • Original riseup pad minutes / actas originales en el riseup pad
  • Copy on the wiki for archive / copia en el wiki para archivo

B!B!E! 2024 planning season/ Planeación B!B!E! 2024

Meeting Minutes/ Minutas de Reuniones

• Fiscal Sponsorship meeting with Aspiration Tech 2024.08.02
• Fiscal Sponsorship discussion 2024.06.17
• Offboarding with OCF meeting 2024.05.30
• B!B!E! Planning Meeting 2024.03.13 (mostly about OCF)
• OCF closing announcement writeup meeting 2024.03.08
• B!B!E! Planning Meeting 2024.02.20 / B!B!E! Planning Meeting 2024.02.20
• B!B!E! Planning Meeting 2024.02.06 / Reunión de planeación 2024.02.06

B!B!E! 2023 planning season

June 2023

• B!B!E! Planning Meeting 2023.06.12

• B!B!E! Planning Meeting 2023.06.05

Early in 2023

• There was an ongoing language exchange (en/es), but we didn't take minutes. It was just a small, informal ongoing event for a while there.
• There were biweekly tech meetings through June, summaries should be in the gmail account.

January 2023

• Language Exchange Planning / Planeando para Intercambio de Idiomas
• Intercambio de Idiomas / Language Exchange #1 Jan. 18 @ 4pm Pacific / 5pm Mountain / 6pm Central / 7pm Eastern / 9pm Chile (Facilitador: Leo)
• January 26 @8pm Pacific / 11pm Eastern - Tech meeting

B!B!E! 2022 planning season

Meeting Minutes

December 2022

• November 17 @8pm Pacific / 11pm Eastern - Tech meeting

November 2022

Bike!Bike! 2023? - discussion

• Bike!Bike! Everywhere! - discussion and volunteer recruitment
• 🎉 Bike!Bike!_Everywhere!_2022 - November 11-13 🎉
• November 16 @5pm Pacific / 8pm Eastern - Planning meeting
• November 17 @8pm Pacific / 11pm Eastern - Tech meeting

October 2022

• October 5 @6pm Pacific / 9pm Eastern - Planning/Presenter meeting
• October 6 @8pm Pacific / 11pm Eastern - Tech meeting
• October 8 @9am Pacific - Dress Rehearsal
• October 10 @5pm Pacific / 8pm Eastern - Dress Rehearsal
• October 12 @5pm Pacific / 8pm Eastern - Planning meeting
• October 14 @7pm Pacific - Make-up Dress Rehearsal
• October 19 @5pm Pacific / 8pm Eastern - Planning meeting
• October 26 @5pm Pacific / 8pm Eastern - Planning meeting.
• November 2 @5pm Pacific / 8pm Eastern - Planning meeting
• November 3 @5pm Pacific / 8pm Eastern - Planning meeting work party
• November 3 @8pm Pacific / 11pm Eastern - Tech meeting - includes how to fix bumbleberry
• November 9 @5pm Pacific / 8pm Eastern - Planning meeting
• November @ misc times - Tech volunteer training
• November @ late - techies doing language justice

Sept 2022

• September 28 @5pm Pacific / 8pm Eastern - Planning meeting
• Sep. 22 @ 8pm Pacific / 11pm Eastern - Tech Meeting
• September 21 @6pm Pacific / 9pm Eastern - Planning meeting
• September 14 @6pm Pacific / 9pm Eastern - Planning meeting
• Sep. 8 @ 8pm Pacific / 11pm Eastern - Tech Meeting
• September 7 @6pm Pacific / 9pm Eastern - Planning meeting

Aug 2022

• August 3 @6pm Pacific / 9pm Eastern - Planning meeting
• August 10 @6pm Pacific / 9pm Eastern - Planning meeting
• Aug. 11 @ 8pm Pacific / 11pm Eastern - Tech Meeting
• August 17 @6pm Pacific / 9pm Eastern - Planning meeting
• August 24 @6pm Pacific / 9pm Eastern - Planning meeting
• Aug. 25 @ 8pm Pacific / 11pm Eastern - Tech Meeting
• August 25 @10?pm Pacific - Angel & Darin go for a walk
• August 31 @7pm Pacific / 10pm Eastern - Planning meeting

Jul 2022

• 6 July - we had a work party to work on the wiki. Angel, Darin, Leonardo, and Juan? attended.
• July 13 @ 6pm Pacific / 9pm Eastern
• July 16 & 17 @ 9pm Pacific / Midnight Eastern - minor emergency unannounced tech meeting to fix payment method integration
• July 19 @ 7pm pacific - minor emergency unannounced tech meeting to fix payment method integration
• July 20 @6pm Pacific / 9pm Eastern - Planning meeting and Launch Party
• July 21 @ 9pm Pacific / midnight Eastern - Godwin's baaaack (meeting time is pending Jonathan's availability at this time/date)
• July 28 @8pm Pacific / 11pm Eastern - tech meeting

Jun 2022

• June 01 @ 9pm Eastern / 6pm Pacific - Reunion de lanzamiento
• June 15 @ 9pm Eastern / 6pm Pacific - Planning meeting (BBE Launch)
• 15 de Junio 9pm(GMT -4) Hora del Este / 6pm Hora del Pacífico - Reunión de planificacion (Lanzamiento BBE)
• 22 de Junio 9pm (GMT -4) Hora del Este / 6pm PST Hora del Pacífico - Reunión de planificacion (Lanzamiento BBE) - Planning meeting
• 29 Junio/June 9pm (GMT -4) Hora del Este / 6pm PST - B!B!E! Planning Meeting / Reunión de planificacion

May 2022

• May 11 @ 8pm Eastern / 5pm Pacific - Meeting with potential coordinators
• May 18 @ 8pm Eastern / 5pm Pacific - Planning Meeting
• May 25 @ 8pm Eastern / 5pm Pacific - Reunión para lanzamiento

February 2022

• Planning Meeting - Share your availability at the Doodle poll
• B!B!E! tech meeting - Wednesday February 16 @6pm Pacific Time
  • AGENDA:
    • wiki signup questions
    • domain update

January 2022

• Friday, January 14, 2022 6pm Mexico City Time (4pm PST) B!B!E! + B!B!CDMX
  • AGENDA: USA-Mexico money handling update
  • Mexico didn't come, we hope they're ok, attendees got Angel's B!B!E!21 cookie recipe.
• Sunday, January 16, 2022 5pm PST tech committee meeting
• B!B!E! planning meeting - Thursday, January 20 @ 5:30pm Pacific Time
  • AGENDA:
    • Review volunteer roles and associate names with roles
    • Review "Who has access to what" spreadsheet
    • Decide cut-off date for deciding whether to do B!B!E!22 in November
    • Pre-work party OCF basic planning.
    • domain
• Work Party - Fill out the OCF page - Friday, January 21@1:30pm Pacific Time - CANCELLED - we made good progress on this during the planning meeting.

December 2021

All the meeting minute links below are broken. If you reeeally want to see them, Ifny is the person most likely to know something about them.

• B!B!E! + OCF Onboarding meeting was December 21, 2021 at 2pm PST
• Bike Bike Everywhere tech committee meeting was Dec. 16, 2021 at 5pm PST
• B!B!E! planning meeting Friday, December 10, 2021
• B!BE! meets with Mexico City December 3, 2021

November 2021

The meeting minute link below is broken. If you reeeally want to see them, Ifny is the person most likely to know something about them.

• B!B!E!21 followup & separate tech meeting November 2021

Summary of 2020 Bike!Bike! CDMX Planning / Outreach as of 2023

2020

B!B!CDMX didn't happen because there was a pandemic, but no announcement about it was made.

2021

B!B!E! organizers repeatedly tried to contact people in CDMX, but never heard back. CDMX organizers showed up unexpectedly at B!B!E!21 and said that when they heard about B!B!E! they figured they would wait and see how it went instead of doing an in-person event (they didn't communicate with B!B!E! organizers about this before the event)

After the first B!B!E!, there was one online meeting (we forgot to bring an interpreter so everyone just did their best) and then no further communications. B!B!E!'s community continued trying to reach out, set up a conference page on bikebike.org, and didn't hear from CDMX organizers.

2022

We successfully invited someone from CDMX to B!B!E! 2022 and here is the conversation from that. Highlights:

• Tijuana gave the BikeBike funds to CDMX, it's not clear if current CDMX organizers still have access to those funds [may be due to a combination of inflation, pandemic, and some fracturing of the local community bike orgs],
• CDMX was planning to make it work in 2023,
• bikebike.org resources are available
• CDMX planned to be in touch with B!B!E!.
• B!B!E! planners said "We are excited to help and to assist in any way we can but we're mostly going to be waiting to hear from you."

Again, we set up a conference page on bikebike.org and tried to reach them by email and other methods, but didn't hear back.

2023

We haven't heard from CDMX as of the writing of this timeline (mid 2023). So that's 4 years in a row with no in-person Bike!Bike! (1-2 of which probably can be attributed to the ongoing pandemic) with low verbal communications and a lot of outreach on the part of the B!B!E! planners. I think this might be a communication style thing and it is probably safe to say CDMX will not be hosting B!B!E! in the 5th year either. ======Recommended actions as of 2023======#doing a brief diplomatic write-up and any communications necessary to have no hurt feelings,

1. sending out an announcement before B!B!E! requesting community bike shops/orgs/groups to pre-confer with their local community to see if they are available to host in 2024,
   • requesting that they submit a brief statement that people can read before the event.
     • Maybe the statement is free form or maybe it includes
       • will there be a virtual component, can people attend all in-person sessions from the internet?
       • masking; % indoor vs. % outdoor; ventilation of indoor spaces
       • whatever other questions typically come up at the end-of-event decision-making party
       • etc.
   • That way we don't end up with a situation where a community commits to hosting Bike!Bike! and their community is unavailable.
2. Then there can be the traditional vote workshop.

Emails to the ThinkTank

Newest to oldest:

• Tech Volunteers Needed / Necesitamos Voluntarixs Técnicxs (Oct)
• Bike!Bike!Everywhere! 2022 is coming! * Bici!Bici!En todas partes! 2022 se acerca! (Oct)
• Launch/Lanzamiento Bike!BIke!Everywhere! Bici!Bici!En todas partes (Jul)
• Launch/Lanzamiento Bike!BIke!Everywhere! Bici!Bici!En todas partes (Jul)
• BBE work party/fiesta to look for other CBS and bike organizations (Jul)
• Bike!Bike!Everywhere! meeting (May)
• Bike!Bike! CDMX? (May)
• Save B!B!E!2022! / Salven a B!B!E!2022 (Feb)