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OCF closing announcement writeup meeting 2024.03.08: Difference between revisions

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===The to-do list Open Collective gave us===
===The to-do list Open Collective gave us===
# Send out an update to your contributors ASAP. [working on it]
# Send out an update to your contributors ASAP. [basic announcement sent March 8, but we said a more detailed one would be sent later]
# Export your data from your dashboard. [we should do this asap]
# Export your data from your dashboard. [we should do this asap]
# Recurring contributions will pause on March 15th but will trigger a renewal process once you have been rehosted by another host on the Open Collective platform.
# Recurring contributions will pause on March 15th but will trigger a renewal process once you have been rehosted by another host on the Open Collective platform.
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* March 15 - last day to accept funds/receive donations
* March 15 - last day to accept funds/receive donations


'''This is where it could go several different ways...'''
'''This is where it could go a couple of different ways...'''


Option 1: The current planning team finds an alternative fiscal host.  
'''Option 1:''' The current planning team commits to finding an alternative fiscal host by April 15.  


Option 2: The planning team asks the community at large for help and finds a fiscal sponsor that way.
'''Option 2:''' Backup plan; we'd rather not do it this way because it only solves the tech fund, not the conference funding but it's best to have a backup plan. If we have to do this, the schedule would be something like...
 
Option 3: Backup plan; we'd rather not do it this way because it only solves the tech fund, not the conference funding but it's best to have a backup plan.  
* April 15 - if the B!B!E! planners or someone else hasn’t take on the OCF move, it falls to the current OCF team to just move tech funds to Open Source Collective
* April 15 - if the B!B!E! planners or someone else hasn’t take on the OCF move, it falls to the current OCF team to just move tech funds to Open Source Collective
* by April 22? - if needed, have a tech meeting to confirm plans to move to OSC
* by April 22? - if needed, have a tech meeting to confirm plans to move to OSC
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* after approval - it’ll take a little time to duplicate and reactivate the collective
* after approval - it’ll take a little time to duplicate and reactivate the collective
* before the end of May? - RE-OPEN FOR DONATIONS??
* before the end of May? - RE-OPEN FOR DONATIONS??
* September 30 - last day to spend or transfer funds
* [https://docs.opencollective.foundation/ September 30 - last day to spend or transfer funds]


===Seems like there are 2 announcements we need to make===
===Seems like there are 2 announcements we need to make===
* update for contributors; send now and say that there will be more info coming
* update for contributors; send now and say that there will be more info coming
* the bigger update with “please get involved and help find an alternative to OCF, otherwise it'll get harder for us to do what we do”; run that by the planners on Tuesday before sending
* the bigger update explaining the plan and possibly asking the community for resources

Revision as of 01:11, 3 April 2024

attendees

angel, april, étienne

notes

Background info

OpenCollective Foundation has been B!B!E!'s fiscal host (aka fiscal sponsor) since 2022, allowing us to accept donations, pay invoices, allowing us to have non-profit status, and filing all of the associated tax paperwork. They are shutting down

The to-do list Open Collective gave us

  1. Send out an update to your contributors ASAP. [basic announcement sent March 8, but we said a more detailed one would be sent later]
  2. Export your data from your dashboard. [we should do this asap]
  3. Recurring contributions will pause on March 15th but will trigger a renewal process once you have been rehosted by another host on the Open Collective platform.
  4. If you choose to stay on the Open Collective platform, review the below information on how to duplicate and later merge your collective under a new fiscal host on the platform.

Migration feature availability timeline: Duplicate your collective (should be available before March 15th), reactivation of recurring contributions (end of March) and merging collectives (end of April).

Rough/Proposed Timeline

  • March 8 - this meeting to discuss plans, draft announcement; also send a first announcement
  • March 12 - B!B!E! planning meeting in which we will discuss this, among other things, and the planners will have an opportunity to take things on
  • March 15 - last day to accept funds/receive donations

This is where it could go a couple of different ways...

Option 1: The current planning team commits to finding an alternative fiscal host by April 15.

Option 2: Backup plan; we'd rather not do it this way because it only solves the tech fund, not the conference funding but it's best to have a backup plan. If we have to do this, the schedule would be something like...

Seems like there are 2 announcements we need to make

  • update for contributors; send now and say that there will be more info coming
  • the bigger update explaining the plan and possibly asking the community for resources
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