B!B!E! Planning Meeting 2022.05.18

These are Darin's draft #1 meeting minutes.  He has a draft #2 that will replace them.  And I think Leonardo has Spanish language minutes to post. Angel York (she/her) -(talk) 19:11, 18 May 2022 (PDT)

Attendance/Asistentes

• Darin
• Angel
• Leo
• Carla
• Nat

English

Announce the event on world bicycle day: June 3?

Should we try to get someone (else) from Mexico involved in planning/coordinating B!B!E!?

Sending announcements protocol:

- Nat or Carla can write, or we can do it in collaboration

- Leo or Nat can translate

- Angel and Darin can do the wiki, but it would be good for other people to try it.  We can take turns taking notes and putting them in the wiki

Carla can take care of correspondence & letting people know.  Is fluent in basic Spanish.  

- grant carla access to B!B!E!@gmail

- thinktank - it really is just a matter of sending emails to ___

- we also have Buttondown with the lists of orgs and attendees

Volunteer Roles:

- Fundraising

   - for interp. and language justice

   - we have OpenCollective as a fiscal sponsor now to recieve, hold, and distribute money for B!B!E! in the future

- Tech support: there are three kinds of it:

   - support before & during the event (how to use Zoom/Discord)

   - maintaining the websites

   - reseaching and implementing new tech tools (conference platforms, registration, etc.)

   

B!B! Instagram: People Nat knows say it's not just Tijuana, they were granted access for the duration of the event.  Ask Ifny or Godwin for access.

Nat has a lead on who to contact for B!B!CDMX

Nat designed the poster; good for use on social media since people don't often read wall of text w/o images.

We could consider posting another version of the flyer with workshop & presenter names later?

Carla - can you draft messages saying:

- (ASAP) we're having another meeting next Wednesday

- (to be sent on June 3) this is happening, we're having planning meetings, if you´d like to get involved we'd love to have you

Español

Discusión

Se propone anunciar el evento el día de la bicicleta (ONU), 03 de Junio.

Se plantea importancia de incorporar a representantes de México para la coordinación de B!B!E!.

Protocolo para envio de anuncios:

- Nat, Carla otodo el quipo pueden escribrir los anuncios, dependiendo de disponibilidades.

- Leo o Nat traduciran los anuncios al español

- Angel y Darin puede manjerar esta Wiki pero es mejor que tod@s participemos.  Tomaremos turnos para dejar notas de reuniones en la wiki.

Carla se encargará de correspondencia, envio de emails y comunicaciones en general, tiene un manjeo básico pero fluido de español.

-Carla tendra acceso a B!B!E!@gmail para el enviar de anuncios y otros.

- Uso de Thinktank - Consiste solo en enviar emails a la dirección indicada en la pagina Thinktank.

- Existe una base de datos de ong y participantes en Buttondown.

Rol de voluntarios:

- Recaudacion de fondos

   - Para interpretes y Justicia de lenguaje

   - OpenCollective es el patrocinador fisacl oficial, recuadar y distribuir dinero para B!B!E! en el futuro

- Soporte técnico: hay tres tipos:

   - Soporte antes y durante el evento (como usar Zoom/Discord)

   - Mantener los sitios web

   - Averiguar sobre nuevas plataformas e implementar de ser necesario (Plataforma de confeencias, registro, etc.)

Tareas

B!B! Instagram: People Nat knows say it's not just Tijuana, they were granted access for the duration of the event.  Ask Ifny or Godwin for access.

Nat se encargrá de contactar a coordinadores de B!B!CDMX

Nat diseño el poster; mantendremos su uso para redes sociales (Mejor una imagen que solo texto).

Se considera realziar una versipon del flyer, manteniendo la linea grafica para eventos y afiches de presentaciones.

Carla creará los siguientes anuncios  :

- Proxima reunión el día meircoles 25 de Mayo (prioritario)

- Se viene!, estamos planificando el próximo evento!, si quieres participar estaremos encatand@s de iinvolucrarte (03 de Junuo)