Bike!Bike! Everywhere! Volunteer Roles

Eternal Roles that Never End

• Maintain the platform in which B!B!E runs
• Maintain the chat platform
• Meeting Planner Planner
  • This person plans the meetings and makes sure they keep happening
  • This person could also suggest ways to facilitate the meetings
  • Setting the event dates and dress rehersal dates

BEFORE THE EVENT

• Volunteer Coordinator
  • Herd the sheep baaaaaaa 🐏 & whistle to the sheepdogs?
  • Find people
  • Assign people to things
  • Follow up - are people still doing what they signed up to do. Do they need help? Find replacements if needed.
  • Get people's addresses or info for thank you
• Workshop Coordinator
  • Communicate with faciliators (what are their needs? what do we need from them? what do they need to know?)
  • Plan workshop schedule (see writeup at https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ )
• Announcement person
  • Write announcements, send them out for review/editing
  • Send emails to the right lists
  • Post to website, wiki, opencollective, etc.
  • Get announcements translated
• Secretary
  • Write better minutes and documentation than we did in 2021
  • Collectively agree to collectively take minutes at every gathering
• Email answerer
  • Respond to obvious questions
  • Directly ping somebody else who could answer if not
  • Keep an eye on registrations in case people have notes/questions that we need to answer
• Social Media Person
  • Figure out how/when/where to do communication on social media
• Translator
  • Translate written materials + announcements for distribution
• Technical Planners
  • Deciding on important criteria in which to use in decision making, e.g. ease-of-use, language justice + accessibility, FLOSS
  • Comparing and selecting tech platforms for various tasks
  • Deciding how to use the platforms (e.g. 1-channel per workshop + webinar chat, disabling group chat, etc.)
• Tech Support
  • Learn how to support the event
  • Testing ones access to systems
  • Trying out the platforms on various devices
• Finance person
  • keep an eye on donations & budget
  • request & approve invoices as needed
  • liase with OpenCollective if we need cash disbursements or other special stuff
• Language Justice Champion
  • Coordinating with translators & interpreters (sample spreadsheets for translation & interpretation)
  • Ensuring the planning is actually being mindful of LJ practices
  • Being on everyone's case at the dress rehersal
  • Making sure the announcement person and technical planners have access to and the means to translate materials
• Fundraising & Outreach
  • Get donations of in-kind software and other things we might use
  • Get donations of money
    • orgs
    • individuals
    • attendees
  • Send out outreach requests to big orgs, federated bike collectives
• Graphic design
  • Make cool posters
  • Make things for social media
  • Make graphics to excite your friends
  • Make more bike emoji [yesssssss]
• Digital Archivist
  • Be in charge of the recordings (some notes on how we did recordings in 2021)
  • Be in charge of linking records to each session and making a wonderful paper trail for future generations
• Excited Newb
  • Come to any and all meetings
  • Learn how to do anything
  • See a place that might be a good fit but you're feeling daunted? Every role has an "apprentice"!
  • Do anything!
• Ombuds/Mediator
  • On call to help people process & resolve stuff as needed prior to or during the event

DURING THE EVENT

• "Techies"
  • Help get folx using the platforms and troubleshoot before/during/after sessions
  • Make sure sessions are being recorded
  • Uploading recordings after the sessions
• Workshop hosts
  • Host + facilitate the workshop, not necessarily present
  • Slow down everyone because we all speak too fast
  • Remind people to introduce themselves
  • Everything else here: https://cryptpad.fr/code/#/3/code/edit/02c380266ab8d0fa698b9266ff500604/
• Interpreters (Paid)
  • Last minute-translations
• People who put out fires

AFTER THE EVENT

• Ensure recordings are posted & accessible
• Followup announcements & exit survey
• Post-event debrief and documentation so we remember what to do & how to do it next time
• Write and mail out thank you notes (hum-de-dum)

Things we learned during B!B!E! 2021: https://cryptpad.fr/pad/#/2/pad/edit/jEyZ9F+k5+-tDJFAow2Vfr2x/ ONE-OFF TASKS

• Consolidate Email lists for announcements