B!B!E! Planning Meeting 2023.06.05

Attendees & Availability

Rachel - want it to happen; have some time; don't have experience with it before but willing to learn; have experience with event planning, social media; difficulty meeting deadlines sometimes

Malibe - haven't been involved in planning; helped w/ interpretation; would like it to happen; have some time to dedicate to it; can be available 2-3 hrs/wk; might be moving in 2 months what has been the hardest thing about planning this?

Angie - might also be moving in August (2 mos), but probably not too disruptive; enthusiastic about participating and having a role in planning; uncertain re: date; starting a job now that closes in the 2nd or 3rd week of November, which will be busy; really enthusiastic about the diversity of projects and speakers

Angel & April - will be less involved this year, but still available to provide info and resources and to do things upon request

Nat - spent maybe 1-2hrs/wk on meetings, emails, etc.; social media was time consuming, esp. b/c also doing illustrations for the posts

Resources presentation

Angel & April put together a slideshow on some of the resources we used for past B!B!E! events: https://docs.google.com/presentation/d/1KmAUxcFaCB8KSEZOgn9b7OWBvlqKUd8YA2RJFnrbu6A/edit?usp=sharing

First things to do

• make an announcement that it's happening
• pick a date and theme
• meet one more time to discuss themes, dates, announcements
• this time continues to work for people; check with Aaron?
• prefer emails or something else? WhatsApp works well; check with Aaron? Malibe will create the WhatsApp group.
• Rachel is going to send out the email

Discord

• it's not ideal, but it is the best thing we have right now
• sometimes it blocks people, especially people outside the US
• might be good for planning communication?
• if using discord, reiterate to people that they need to check it